AAACN Annual Conference FAQS

2021 AAACN 46th Virtual Annual Conference

The AAACN 2021 Annual (Virtual) Conference FAQs
 

We hope all of your questions and concerns have been addressed in this comprehensive FAQs regarding the AAACN 46th Annual Virtual Conference on April 8, 13 & 15, 2021.

In the event we missed something, please use the AAACN Annual Conference Contact Form with your question/concern and the National Office will help you. Please be as specific as you can when asking questions.

More information will be added to the FAQs as it becomes available, so check back often!

Abstracts

What are the deadlines for submitting poster and/or oral abstracts?

Submissions for both have now closed.

Below are what would have been the open/close dates for the 2021 Conference:

  • Oral abstracts opened for submission: April 16, 2020
  • Oral abstracts closed for submission: original - June 15, 2020. Extended to June 30, 2020.
     
  • Poster abstracts opened for submission: April 16, 2020
  • Poster abstract closed for submission: November 15, 2020

I missed the deadline for submitting my oral abstract. What should I do?

AAACN's program planning committee runs on tight deadlines and are unable to consider late submissions.

How will I find out if my abstract has been accepted?

You will receive an email from Kristina Moran, AAACN’s Education Coordinator letting you know either way.

She will reach out to those who have submitted oral abstract by November 30, 2020, and those who have submitted poster abstracts by February 12, 2021.

Please contact Kristina.Moran@ajj.com for specific questions about your abstract submission or presentation.

Registration

How much is the registration fee?

The registration fee for the full conference is:

Early Bird Pricing for 25 Contact Hours Package - Deadline on or before March 18, 2021
25 Contact Hours Package: $459 Member / $619 Regular

25 Contact Hours Package:   $499 Member / $659 Regular (post-marked after March 18, 2021)
17 Contact Hours Package:   $369 Member / $499 Regular
10 Contact Hours Package:   $219 Member / $299 Regular

Student Rate*:  $99 for Access to conference only, no contact hours
*Available to AAACN Student Members only.

Military Rate:   $459 for 25 Contact Hours Package

Group Rate Available: For more information contact the National Office at aaacn@aaacn.org

Online and mail-in registration is coming soon!

Where do I go to register online and/or mail-in?

Online and mail-in registration is coming soon!

Would I really save that much as a member?

AAACN Members save $160 on the full conference fee, which is $30 more than the cost of membership ($130 annually).

How can I join and register so I’ll receive member pricing right away?

Purchasing AAACN membership will provide your member discount immediately.

You have several options:

  • Online: Join or renew your AAACN membership, then visit conference registration and follow the prompts. Your membership discount will apply right away.
  • Mail or email: Print & complete registration form (coming soon) with payment for membership and membership application and mail to:
    AAACN
    East Holly Ave Box 56
    Pitman, NJ 08071
  • aaacn@aaacn.org

Online and mail-in registration is coming soon!

Are there any other registration discounts?

If you are certified in ambulatory care nursing, care coordination and transition management, or telehealth, you can save $20. Check off the box for your certification and provide the expiration date of your certification.

You will see the discount reflected in your final total. If you do not see the proper amount, do not enter your payment; go back through the previous screens until you see this option.  

If you are still having problems with applying the discount, contact us at:  800-262-6877, press 5 then 1 and the National Office will help you.

Limit 1 certification discount per registrant. May be combined with member discount.

I have already registered but forgot/didn't know how to use my certification discount

Unfortunately, AAACN is not able to issue partial refunds for unused certification discounts.

Please be sure to enter your discount before checking out when you register. Be sure to provide your certification type and expiration date.

If you’re still having trouble, please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I’m a member but my discount isn’t showing up online.

Please check that you are logged in to your member account. You should see member pricing before you’re asked to enter payment.

If you’re still having trouble, please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I registered already, but forgot/don’t know how to get my member discount.

Your member pricing will come up automatically once you are logged in to your member account.

If you do not see the correct price, do not proceed with checkout, please use the AAACN Annual Conference Contact Form and the National Office will help you with your member discount.

How do I register on behalf of someone else? (a supervisor, an employee, etc.)

The best way to register on behalf of someone else is to print the registration form (coming soon) and submit it with payment via mail or email.

I didn’t receive a confirmation.

Be sure to check your spam folder for your confirmation email. Your email server also may have blocked it. Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I just tried to register online and I’m not sure if it went through/I received an error message.

You should receive an auto-generated email confirming your registration and payment within minutes of registering. Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I know I have a login, but I can’t log in to register

Please use the AAACN Annual Conference Contact Form before proceeding further and the National Office will help you.

Cancellation/Transfers

I need to cancel my registration. Can I get a refund?

Cancellations must be received in writing by March 24, 2021 - Email aaacn@aaacn.org.

For cancellations received by March 24, 2021, we will refund your registration fee, less a $50 administration fee. No refunds will be made after this date. Membership is non-refundable/non-transferable.

I missed the cancellation deadline. What should I do?

Please use the AAACN Annual Conference Contact Form with the circumstances and any official documentation of your cancellation (e.g. doctor’s note, etc).

In cases pertaining to medical emergencies, natural disasters, death of a loved one, court dates, and others of serious or unforeseeable nature, refunds beyond the deadline may be considered.

This year’s cancellation date is 3/24/2021.

Can I substitute a co-worker since I can no longer attend?

Yes! Please use the AAACN Annual Conference Contact Form with the following information:

  • Name of current registrant (yourself, or your employee)
  • Name of person who will be replacing that individual
  • Completed registration form of the replacement attendee (print the form and write in the margin “replacing [registrant’s name], already registered”. This can be sent via mail or email (see details below).
    • If the registrant is a AAACN member and the employee replacing the registrant is not, to complete the registration, the difference in the registration fee will have to be paid.
      AAACN
      East Holly Ave Box 56
      Pitman, NJ 08071
      aaacn@aaacn.org

Sessions/Handouts

What sessions are being offered?

We are offering a tremendous variety of ambulatory care-related sessions!

 C   Care Coordination

 L  Leadership

 T  Telehealth

 CL   Clinical Track

View the full program – (Coming Soon!)

How do I download handouts?

Approximately 2 weeks prior to the conference, AAACN will email all registered attendees with instructions to download the handouts from the AAACN Online Library/Event Page (Coming Soon!).

They will be available in the AAACN Online Library/Event Page - just log in and click “download handouts.”

Special Interest Groups (SIGS)

Can I attend a SIG Session if I’m not a member of AAACN?

You do not have to be a member of AAACN in order to attend a SIG session during the conference, however, you will have to become a AAACN member if you want to join a SIG. Join or renew your AAACN membership.

Contact Hours

How many contact hours will the conference offer?

You can register to earn 25, 17 or 10 contact hours.

Where do I earn contact hours?

You will earn your contact hours on the AAACN Online Library/Event Page (Coming Soon!). under the “CNE Evaluation” tab.

To earn contact hours, you will need to log in to the Event Page with your AAACN username and password and complete the session evaluations.

Is there a deadline for earning contact hours?

You will receive reminder emails alerting you to the deadline date.

Where do I print a “certificate of attendance”?

AAACN does not mail certificates of attendance.

If you require proof of attendance or simply a record, we recommend printing your certificates; you receive one certificate per evaluated session.

This option will be available in the AAACN Online Library

Log into the AAACN Online Library

Choose: My Account

Choose: CNE Transcript

Exhibitors

I would like to exhibit at the 2021 conference.

For Exhibit and Sponsorship Opportunities, please contact Tom Greene or Heidi Perret.

Financial Questions

I think I was overcharged when I registered.

Your fee is based on your membership status, the date you register (before or after the Early Bird deadline), and whether you qualify for additional discounts (certification or presenter discount).

You should receive a receipt automatically at your primary email address.

Please review and let us know if you think something is incorrect. Please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I need an invoice so my employer can pay.

Please use the AAACN Annual Conference Contact Form for this request, noting who the registration is for, and any other information you would like on the invoice (PO#, billing address, etc).

This is frequently how we handle facilitating employer payment, and we can do this quickly.

We recommend making these requests to your employer far in advance since the entire process of requesting payment often takes longer than expected.

I need a receipt for my employer.

You should have received a receipt automatically at your primary email address (check your spam folder).

If you don’t find it, or need something with additional detail, such as the credit card information used for the transaction, use the AAACN Annual Conference Contact Form, noting exactly what you need.

I/My facility sent payment a month ago and I haven’t heard anything.

First, please check your spam folder. Sometimes the email is blocked or filtered to spam.

If you don’t find it there, and you think your facility has sent a check and you still have questions, call 800-262-6877, press 5 then 1 and the National Office will help you. Please use the AAACN Annual Conference Contact Form and supply the check number, date, amount, and facility name. [If your employer paid, it is also recommended to follow up with your Accounts Payable department to verify payment was sent.]

I need a W9 form.

Download the "W9 Form" (the year on the form is OK.)

What is AAACN’s federal tax ID number?

Federal tax ID #: 510231130

What is AAACN’s DUNS number?

DUNS # 029739138

I need AAACN to register as a vendor with my facility in order to purchase registration.

Please use the AAACN Annual Conference Contact Form to send any forms you need completed.

Is there a student discount?

Yes!

Student Rate* is $99 for Access to conference only, no contact hours.
*Available to AAACN Student Members only.

Check out the AAACN Conference Scholarships, you might be eligible to apply! Applications for the 2022 Awards and Scholarships can be submitted starting in January 2021.

Is there a Group Rate for the Conference?

Group Rate Available: For more information contact the National Office at aaacn@aaacn.org.

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