>> LAST DAY TO Save $60! The Early Bird Deadline is rapidly approaching to register for the 42nd Annual Conference on May 10-13, in New Orleans! Make sure you and your colleagues register by March 29 to lock in the best deal. REGISTER NOW!

AAACN’s 42nd Annual Conference in New Orleans, LA Frequently Asked Questions

We hope all of your questions and concerns have been addressed in this comprehensive FAQ regarding the AAACN 42nd Annual Conference on May 10-13, 2017 in New Orleans, LA!

In the event we missed something, use the AAACN Annual Conference Contact Form with your question/concern and the National Office will help you. Please be as specific as you can when asking questions.

Registration

How much is the registration fee?  Can I save by registering early?

The registration fee for the full 3-day main conference is:

$479 - Member/Early Bird Register by 3/29/2017
$539 - Member after 3/29/2017

$639 - Non-member/Early Bird Register by 3/29/2017
$699 - Non-member after 3/29/2017

One- and two-day rates are also available. If you are not a member, you can join and register at the same time!

Register for the conference

Would I really save that much as a member, or with the Early Bird discount?

Absolutely!

Early Bird Members save $160 on the full 3-day main conference fee, which is $30 more than the cost of membership ($130 annually).

If you can’t join right now, or your employer does not cover membership, you will still benefit from this discount: Non-Member Early Birds save $60!

How can I join and register so I’ll receive member pricing right away?

Purchasing AAACN membership will provide your member discount immediately.

You have several options:

Are there any other registration discounts?

Yes!

If you are certified in ambulatory care nursing, care coordination and transition management, or telehealth, you can save $20. Check off the box for your certification and provide the expiration date.

You will see the discount reflected in your final total. If you do not see the proper amount, do not enter your payment; go back through the previous screens until you see this option.

Limit 1 certification discount per registrant. May be combined with Early Bird discount and/or member discount.

I have already registered but forgot/don’t know how to get my certification discount.

If you have already registered and forgot to select the certification discount, please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

Be sure to provide your certification type and expiration date.

I’m a member but my discount isn’t showing up online.

Please check that you are logged in to your member account. You should see member pricing before you’re asked to enter payment.

If you’re still having trouble, please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I registered already, but forgot/don’t know how to get my member discount.

Your member pricing will come up automatically once you are logged in to your member account.

If you do not see the correct price, do not proceed with checkout, please use the AAACN Annual Conference Contact Form and the National Office will help you with your member discount. 

What food and refreshments does AAACN provide during the conference?

Attendees receive the following with their full conference registration:

  • Opening Reception
  • Two Continental Breakfasts
  • One Networking Box Lunch
  • Refreshment Breaks

How much are the other events?

Visit the Registration page to see the fees for the Tri-Service Military Evening Forum & Networking Event (Thursday) and the Ambulatory Care Nursing Certification Review Course (Saturday).

How do I register on behalf of someone else? (a supervisor, an employee, etc.)

The best way to register on behalf of someone else is to print the registration form and submit it with payment via mail, fax, or email.

What if I have a large group? (10+)

Please use the AAACN Annual Conference Contact Form with questions regarding group pricing (10+) and the National Office will help you.

Where do I go to register online?

Use the button directly below.

Register for the conference

I didn’t receive a confirmation.

Be sure to check your spam folder for your confirmation email. Your email server also may have blocked it.

Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I just tried to register online and I’m not sure if it went through/I received an error message.

You should receive an auto-generated email confirming your registration and payment within minutes of registering.

Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I know I have a login, but I can’t log in to register.

Please use the AAACN Annual Conference Contact Form before proceeding further and the National Office will help you.

Can I bring a guest? What will they be allowed to attend?

You may bring a guest to the Opening Reception/Silent Auction ONLY, for a $35 fee.

The reception takes place Wednesday, May 10, 2017 at 7:00 pm -9:00 pm, featuring heavy hors d'oeuvres and soft drinks on us, and a cash bar.

Guests may not attend any other sessions.

Hotel/New Orleans

Where is the hotel? How much is it per night?

As the conference date draws near, we have updated and added new accommodations for attendees.

View the most up-to-date information for hotel accommodations in the Hotel and Travel page of the AAACN Conference Website.

I’m planning to arrive earlier in the week/stay later in the week. Can I still get the special hotel rate?

The special rate of $185/night (plus tax) rate is available for the nights of May 7 through May 16 (based on availability).

When do I have to book my room to receive the special AAACN registrant rate?

The conference rate is available through April 10, 2017, or until the room block sells out.

Reservations received after this date will be accepted on a space and rate available basis.

Is smoking allowed in the hotel(s)?

All hotels have a 100% smoke-free policy, which includes all guest rooms, pool, and other common areas.

Smoking areas will be designated in appropriate areas to accommodate smokers.

Will all conference activities take place within the hotel?

Yes- all sessions and events will take place in the New Orleans Marriott, which has been designated as the official hotel for the 2017 AAACN Annual Conference.

What is nearby that I can do for fun?

Many attendees plan to stay for a couple extra days to explore the city, and there are many exciting options!

Local Attractions

Plan your trip.

Can the National Office help me find a roommate?

Yes, we can!

Please use the AAACN Annual Conference Contact Form and tell us a bit about yourself:

  • Name, age, & location
  • What practice area do you work in?
  • Are you a night owl/early bird?
  • Are you a smoker?
  • Do you already have a room reservation, and if applicable, which hotel?
  • Anything else we should know

Sessions/Handouts

Can I make session changes?

Yes!

Print the registration form, write your name at the top and “already registered, updating sessions”, and complete the sessions section at the bottom.

Return via mail, fax, or email at:

  • AAACN
    East Holly Ave Box 56
    Pitman, NJ 08071
  • Fax: 856-218-0557
  • Email: steph@aaacn.org

Note: You will not receive a confirmation email for session changes.

If you’d like to confirm we received it, please use the AAACN Annual Conference Contact Form and request a confirmation email reflecting your changes.

What sessions are being offered?

We are offering a tremendous variety of ambulatory care-related sessions!

If you’d like to stick to a specific track, we indicate with a colored letter at the AAACN Annual Conference Website, and also in the downloadable Conference Brochure:

 C   Care Coordination

 L  Leadership

 T  Telehealth.

View the full program.

How do I download handouts?

Approximately 2 weeks prior to the conference, AAACN will email all registered attendees with instructions to download the handouts.

They will be available in the AAACN Online Library - just log in and redeem the conference code we’ll provide in the email, and click “download handouts.”

AAACN will not provide any printed handouts on site. If you would like to have a hard copy with you, you will need to print them ahead of time.

(TIP) Many also download handouts to their tablet or laptop.

Contact Hours

How many contact hours will the conference offer?

The main 3-day conference will offer 14.50 contact hours.

Additional contact hours are available if you register for the Certification Review Course (Saturday, all day).

Where do I earn contact hours?

You will earn your contact hours in the AAACN Online Library.

You will receive information in your program book at the conference, as well as an email in the weeks following the conference with instructions.

To earn contact hours, you will need to log in with your AAACN username and password, redeem a conference code (provided at the conference), and complete session evaluations.

Is there a deadline for earning contact hours?

You will have approximate 4 weeks after the conference ends to complete your session evaluations to earn contact hours.

You will receive multiple emails alerting you to the deadline date.

Where do I print a “certificate of attendance”?

AAACN does not mail certificates of attendance.

If you require proof of attendance or simply a record, we recommend printing your certificates; you receive one certificate per evaluated session.

This option will be available in the AAACN Online Library, under CNE Transcript (located in the Your Account box in the upper left of screen).

Exhibitors

I would like to exhibit at the 2017 conference.

View/download complete information for: Sponsorship Opportunities; Exhibitor Prospectus; Exhibitor Application; Exhibitor Interactive Floor Plan; Program Book Advertising.

Please contact our marketing coordinator with questions: lauren.mckeown@ajj.com

Certification Review Course

Can I add the Certification Review Course after I am already registered?

Yes!

Print the registration form, write your name at the top and “already registered, adding CRC” in the margin, and complete the payment section, authorizing the appropriate charge.

Return form with payment via mail, fax, or email at:

  • AAACN
    East Holly Ave Box 56
    Pitman, NJ 08071
  • Fax: 856-218-0557
  • Email: steph@aaacn.org

Do I have to attend the whole conference if I’m only interested in the Certification Review Course?

No, you are welcome to attend the Review Course only. Simply register through the conference website for the course only.

Conference App

Will AAACN offer an app for this conference?

Yes!

All registrants will receive a broadcast email from AAACN when the app is available, which will include a direct link to the app, and your unique username and password. Log in as directed for access to your personal schedule, reminders about where you need to go at what time, and more.

What can I do with the conference app?

You’ll be able to plan your schedule, view session information, connect with other attendees, post pictures, contact speakers, and more!

Financial Questions

I think I was overcharged when I registered.

Your fee is based on your membership status, the date you register (before or after the Early Bird deadline), whether you are also attending additional events (Tri-Service Military Evening Event, or the Certification Review Course), and whether you qualify for additional discounts (certification or presenter discount).

You should receive a receipt automatically at your primary email address.

Please review and let us know if you think something is incorrect. Please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I need an invoice so my employer can pay.

No problem!

Please send Steph@aaacn.org an email with this request, noting who the registration is for, and any other information you would like on the invoice (PO#, billing address, etc).

This is frequently how we handle facilitating employer payment, and we can do this quickly.

We recommend making these requests to your employer far in advance since the entire process of requesting payment often takes longer than expected.

I need a receipt for my employer.

You should have received a receipt automatically at your primary email address (check your spam folder).

If you don’t find it, or need something with additional detail, such as the credit card information used for the transaction, email Steph@aaacn.org with this request, noting exactly what you need.

Can I substitute a co-worker since I can no longer attend?

Yes!

Please email Steph@aaacn.org and with the following information:

  • Name of current registrant (yourself, or your employee)
  • Name of person who will be replacing that individual
  • Completed registration form of the replacement attendee (print the form and write in the margin “replacing [registrant’s name], already registered”. This can be sent via mail, fax, or email (see address below).
  • If new sessions are not selected, the replacement attendee will be given the sessions originally chosen.

AAACN
East Holly Ave Box 56
Pitman, NJ 08071

Fax: 856-218-0557

I/My facility sent payment a month ago and I haven’t heard anything.

First, please check your spam folder. Sometimes the email is blocked or filtered to spam.

If you don’t find it there, and you think your facility has sent a check and you still have questions, the National Office will help you.

Please use the AAACN Annual Conference Contact Form and supply the check number, date, amount, and facility name.

I need a W9 form.

Click the "W9 Form" tab on the AAACN Annual Conference Information Hub page.

What is AAACN’s federal tax ID number?

Federal tax ID #: 510231130

What is AAACN’s DUNS number?

DUNS # 029739138

I need AAACN to register as a vendor with my facility in order to purchase registration.

Please send any forms you need completed to Steph@aaacn.org.

Is there a student discount?

Nursing students are welcome and encouraged to attend the conference, but there is no special student rate. Regular member/non-member rates apply.

Check out the AAACN Conference Scholarships, you might be eligible to apply!

  


Important Announcement from AAACN:

The Official AAACN Annual Conference Website is Online:

 

Welcome Register Program  General Info Hotel & Travel

The 2017 American Academy of Ambulatory Care Nursing (AAACN) 42nd Annual Conference will be repeating its stay at the New Orleans Marriott located on Canal Street in the French Quarter when we hold our 2017 conference in The Big Easy! Plan to join us for another fantastic education event on May 10-13, 2017 in New Orleans, LA! View the brochure.

View complete details.