AAACN Annual Conference FAQS

We hope all of your questions and concerns have been addressed in this comprehensive FAQ regarding the AAACN 44th Annual Conference on May 8-11, 2019, at the Renaissance Palm Springs Hotel in Palm Springs, CA!

In the event we missed something, use the AAACN Annual Conference Contact Form with your question/concern and the National Office will help you. Please be as specific as you can when asking questions.

More information will be added to the FAQ as it becomes available, so check back often! If you would like to be notified when conference registration is available, enter your email address at this form.

Abstracts

What are the deadlines for submitting abstracts?

Poster abstracts are due by December 15, annually.

I missed the deadline for submitting my oral abstract. What should I do?

AAACN’s program planning committee runs on tight deadlines are unable to consider late submissions. However, you are encouraged to submit a poster abstract. Poster abstracts are due by December 15, 2018.

How do I submit an abstract?

Visit the AAACN Conference Tool to submit your abstract.

Are there any guidelines for submitting poster abstracts?

If you’re planning to submit a poster abstract, be sure to review the abstract submission guide, which will likely answer most questions you may have. Submit your poster abstracts by December 15, 2018 by 4:00 pm Eastern US.

How will I find out if my abstract has been accepted?

You will receive an email from Kristina Moran, AAACN’s Education Coordinator letting you know either way. She will reach out to those who have submitted oral abstract by August 31, and those who have submitted poster abstracts by February 1, annually.

Please contact our Education Coordinator at Kristina.Moran@ajj.com for specific questions about your abstract submission or presentation.

Registration

How much is the registration fee? Can I save by registering early?

Yes!

The registration fee for the full 3-day main conference is:

  • $499 - Member/Early Bird Register by 3/26/2019
  • $559 - Member after 3/26/2019
     
  • $659 - Non-member/Early Bird Register by 3/26/2019
  • $719 - Non-member after 3/26/2019

Register for the conference

Would I really save that much as a member, or with the Early Bird discount?

Absolutely!

Early Bird Members save $160 on the full 3-day main conference fee, which is $30 more than the cost of membership ($130 annually).

If you can’t join right now, or your employer does not cover membership, you will still benefit from this discount: Non-Member Early Birds save $60!

How can I join and register so I’ll receive member pricing right away?

Purchasing AAACN membership will provide your member discount immediately.

You have several options:

Are there any other registration discounts?

Yes!

If you are certified in ambulatory care nursing, care coordination and transition management, or telehealth, you can save $20. Check off the box for your certification and provide the expiration date.

You will see the discount reflected in your final total. If you do not see the proper amount, do not enter your payment; go back through the previous screens until you see this option.

Limit 1 certification discount per registrant. May be combined with Early Bird discount and/or member discount.

I have already registered but forgot/didn't know how to use my certification discount.

Unfortunately, AAACN is not able to issue partial refunds for unused certification discounts. Please be sure to enter your discount before checking out when you register.

Be sure to provide your certification type and expiration date.

I’m a member but my discount isn’t showing up online.

Please check that you are logged in to your member account. You should see member pricing before you’re asked to enter payment.

If you’re still having trouble, please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I registered already, but forgot/don’t know how to get my member discount.

Your member pricing will come up automatically once you are logged in to your member account.

If you do not see the correct price, do not proceed with checkout, please use the AAACN Annual Conference Contact Form and the National Office will help you with your member discount.

What food and refreshments does AAACN provide during the conference?

Attendees receive the following with their full conference registration:

  • Opening Reception
  • Two Continental Breakfasts
  • One Networking Box Lunch
  • Refreshment Breaks

How much are the other events?

Visit the Registration page to see the fees for the pre-conference session (Wednesday), and the Ambulatory Care Nursing Certification Review Course (Saturday).

How do I register on behalf of someone else? (a supervisor, an employee, etc.)

The best way to register on behalf of someone else is to print the registration form and submit it with payment via mail, fax, or email.

Where do I go to register online?

Use the button directly below.

Register for the conference

I didn’t receive a confirmation.

Be sure to check your spam folder for your confirmation email. Your email server also may have blocked it.

Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I just tried to register online and I’m not sure if it went through/I received an error message.

You should receive an auto-generated email confirming your registration and payment within minutes of registering.

Please use the AAACN Annual Conference Contact Form and let us know if you have not received your confirmation email.

I know I have a login, but I can’t log in to register.

Please use the AAACN Annual Conference Contact Form before proceeding further and the National Office will help you.

Can I bring a guest? What will they be allowed to attend?

You may bring a guest to the Opening Reception/Silent Auction ONLY, for a $35 fee.

The reception takes place Wednesday, May 9, 2018 at 7:00 pm -9:00 pm, featuring heavy hors d'oeuvres and soft drinks on us, and a cash bar.

Guests may not attend any other sessions.

Cancellation/Transfers

I need to cancel my registration. Can I get a refund?

You may request a refund by the cancellation deadline 4/10/2019. All requests must be sent in writing via the AAACN Annual Conference Contact Form, and an administrative fee of $50 will be retained, per AAACN’s cancellation policy.

I missed the cancellation deadline. What should I do?

Please use the AAACN Annual Conference Contact Form with the circumstances and any official documentation of your cancellation (e.g. doctor’s note, etc). In cases pertaining to medical emergencies, natural disasters, death of a loved one, court dates, and others of serious or unforeseeable nature, refunds beyond the deadline may be considered. This year’s cancellation date is 4/10/2019.

Can I substitute a co-worker since I can no longer attend?

Yes!

Please use the AAACN Annual Conference Contact Form with the following information:

  • Name of current registrant (yourself, or your employee)
  • Name of person who will be replacing that individual
  • Completed registration form of the replacement attendee (print the form and write in the margin “replacing [registrant’s name], already registered”. This can be sent via mail, fax, or email (see details below).
  • If new sessions are not selected, the replacement attendee will be given the sessions originally chosen.

AAACN
East Holly Ave Box 56
Pitman, NJ 08071

Fax: 856-218-0557
aaacn@aaacn.org

Hotel/Renaissance Palm Springs

Where is the hotel? How much is it per night?

Renaissance Palm Springs Hotel, 888 Tahquitz Canyon Way, Palm Springs, CA 92262.

A special rate of $189/night (plus tax) will be available for AAACN registrants who reference the conference.

Reserve your room using this special link (available shortly) for the AAACN 2019 Annual Conference. You may also call 800-228-9290 and refer to the AAACN Annual Conference.

The conference rate is available until the room block is full.

Occasionally more rooms are added to accommodate attendees. View the most up-to-date information for all hotel accommodations in the Hotel and Travel page of the AAACN Annual Conference Website.

Important Note: Hotel reservations should be made through AAACN's reservation link at the Hotel and Travel section of the AAACN Annual Conference Website or directly with the hotel. AAACN does not use a housing agency to handle hotel reservations, and no one will call and ask you to make your hotel reservations by phone. Anyone who calls you or sends an email to you who wants to make your reservation is working a SCAM. Hang up or delete the email and do not give them any information.

I’m planning to arrive earlier in the week/stay later in the week. Can I still get the special hotel rate?

The special rate of $189/night (plus tax) rate is available for the nights of May 5, 2019 through May 11, 2019 (based on availability).

View the most up-to-date information for hotel accommodations in the Hotel and Travel page of the AAACN Annual Conference Website.

When do I have to book my room to receive the special AAACN registrant rate?

The conference rate is available until the room block sells out.

View the most up-to-date information for hotel accommodations in the Hotel and Travel page of the AAACN Annual Conference Website.

Is smoking allowed in the hotel(s)?

The hotel has a 100% smoke-free policy, which includes all guest rooms, pool, and other common areas.

Smoking areas will be designated in appropriate areas to accommodate smokers.

Will all conference activities take place within the hotel?

Yes- all sessions and events will take place in the Renaissance Palm Springs Hotel, which has been designated as the official hotel for the 2019 AAACN Annual Conference.

View the most up-to-date information for hotel accommodations in the Hotel and Travel page of the AAACN Annual Conference Website.

What is nearby that I can do for fun?

  • Shopping in boutique shops
  • VillageFest on Thursday evening
  • Great dining experiences  
  • Relax in a spa
  • Palm Springs Aerial Tramway
  • Desert Adventures Eco-Tours & Events
  • Film, music and art festivals  

Visit www.visitgreaterpalmsprings.com for a list of activities, restaurants and more.

You will also find other fun activities to consider in the AAACN Conference App when it becomes avaialble as the conference date draws near.

Can the National Office help me find a roommate?

Yes, we can!

Please use the AAACN Annual Conference Contact Form and tell us a bit about yourself:

  • Name, age, & location
  • What practice area do you work in?
  • Are you a night owl/early bird?
  • Are you a smoker?
  • Do you already have a room reservation, and if applicable, which hotel?
  • Anything else we should know

Sessions/Handouts

Can I make session changes?

Yes!

Print the registration form, write your name at the top and “already registered, updating sessions”, and complete the sessions section at the bottom.

Return via mail, fax, or email at:

AAACN
East Holly Ave Box 56
Pitman, NJ 08071

Fax: 856-218-0557
aaacn@aaacn.org

Note: You will not receive a confirmation email for session changes.

If you’d like to confirm we received it, please use the AAACN Annual Conference Contact Form and request a confirmation email reflecting your changes.

What sessions are being offered?

We are offering a tremendous variety of ambulatory care-related sessions!

If you’d like to stick to a specific track, we indicate with a colored letter at the AAACN Annual Conference Website, and also in the downloadable Conference Brochure:

 C   Care Coordination

 L  Leadership

 T  Telehealth.

View the full program.

May I attend a Special Interest Group (SIG) Session if I’m not a member of AAACN?

Yes!

You do not have to be a member of AAACN in order to attend a SIG session during the conference (sessions 211-214, 251-253), however, you will have to become a AAACN member if you want to join a SIG.

Find out about AAACN Membership | Special Interest Groups (SIGS)

How do I download handouts?

Approximately 2 weeks prior to the conference, AAACN will email all registered attendees with instructions to download the handouts.

They will be available in the AAACN Online Library - just log in and redeem the conference code we’ll provide in the email, and click “download handouts.”

AAACN will not provide any printed handouts on site. If you would like to have a hard copy with you, you will need to print them ahead of time.

HELPFUL TIPS & TIMESAVERS:

  • Many also download handouts to their tablet or laptop.
  • Links to the AAACN Online Library to download your handouts will also be available in the AAACN Conference app as well!

Contact Hours

How many contact hours will the conference offer?

The main 3-day conference will offer 13.75 contact hours.

Additional contact hours are available if you register for the Ambulatory Care Nursing Certification Review Course (7.9 CH; Saturday, all day), and/or the pre-conference session, Magnet Recognition (3.0 CH, Wednesday morning.

Where do I earn contact hours?

You will earn your contact hours in the AAACN Online Library.

You will receive information in your program book at the conference, as well as an email in the weeks following the conference with instructions.

To earn contact hours, you will need to log in with your AAACN username and password, redeem a conference code (provided at the conference), and complete session evaluations.

Is there a deadline for earning contact hours?

You will have approximate 4 weeks after the conference ends to complete your session evaluations to earn contact hours.

You will receive multiple emails alerting you to the deadline date.

Where do I print a “certificate of attendance”?

AAACN does not mail certificates of attendance.

If you require proof of attendance or simply a record, we recommend printing your certificates; you receive one certificate per evaluated session.

This option will be available in the AAACN Online Library as follows:

Exhibitors

I would like to exhibit at the 2019 conference

View/download complete information for: Sponsorship Opportunities; Exhibitor Prospectus; Exhibitor Application; Exhibitor Interactive Floor Plan; Program Book Advertising.

Please contact our marketing coordinator with questions: samantha.healy@ajj.com.

Certification Review Course

Can I add the Certification Review Course after I am already registered?

Yes!

Print the registration form, write your name at the top and “already registered, adding CRC” in the margin, and complete the payment section, authorizing the appropriate charge.

Return form with payment via mail, fax, or email at:

AAACN
East Holly Ave Box 56
Pitman, NJ 08071

Fax: 856-218-0557
aaacn@aaacn.org

Do I have to attend the whole conference if I’m only interested in the Certification Review Course?

No, you are welcome to attend the Review Course only. Simply register through the conference website for the course only.

Is the ambulatory care nursing certification exam offered after the Review Course?

No, it is not.

The certification exam is administered by the ANCC, the American Nurses Credentialing Center (whereas AAACN provides conferences, educational and networking opportunities, and study materials).

For more information on the exam, visit the ANCC Website, or contact them at certification@ana.org or 800-284-2378, and ask to talk to a nurse registrar in the certification department (this helps you get to the proper person much faster).

They can answer any of your questions about the exam and/or requirements.

Financial Questions

I think I was overcharged when I registered.

Your fee is based on your membership status, the date you register (before or after the Early Bird deadline), whether you are also attending additional events (pre-conference session, Tri-Service Military Evening Event, or the Certification Review Course), and whether you qualify for additional discounts (certification or presenter discount).

You should receive a receipt automatically at your primary email address.

Please review and let us know if you think something is incorrect. Please use the AAACN Annual Conference Contact Form with your concern and the National Office will help you.

I need an invoice so my employer can pay.

No problem!

Please use the AAACN Annual Conference Contact Form with this request, noting who the registration is for, and any other information you would like on the invoice (PO#, billing address, etc).

This is frequently how we handle facilitating employer payment, and we can do this quickly.

We recommend making these requests to your employer far in advance since the entire process of requesting payment often takes longer than expected.

I need a receipt for my employer.

You should have received a receipt automatically at your primary email address (check your spam folder).

If you don’t find it, or need something with additional detail, such as the credit card information used for the transaction, use the AAACN Annual Conference Contact Form, noting exactly what you need.

I/My facility sent payment a month ago and I haven’t heard anything.

First, please check your spam folder. Sometimes the email is blocked or filtered to spam.

If you don’t find it there, and you think your facility has sent a check and you still have questions, call 800-262-6877 and the National Office will help you.

Or, use the AAACN Annual Conference Contact Form and supply the check number, date, amount, and facility name. [If your employer paid, it is also recommended to follow up with your Accounts Payable department to verify payment was sent.]

I need a W9 form.

Click the "W9 Form" tab on the AAACN Annual Conference Information Hub page.

What is AAACN’s federal tax ID number?

Federal tax ID #: 510231130

What is AAACN’s DUNS number?

DUNS # 029739138

I need AAACN to register as a vendor with my facility in order to purchase registration.

Please use the AAACN Annual Conference Contact Form to send any forms you need completed.

Is there a student discount?

Nursing students are welcome and encouraged to attend the conference, but there is no special student rate. Regular member/non-member rates apply.

Check out the AAACN Conference Scholarships, you might be eligible to apply!